Global business demands communication without barriers. Whether you’re working with international clients, global suppliers, or multilingual teams, the ability to translate documents quickly and accurately is now a competitive advantage.

Traditional translation processes, involving manual data entry, external vendors, or copy-paste workflows are slow, prone to error, and difficult to secure. That’s why automation is changing the way companies handle multilingual documents. With Xerox Workflow Central, businesses can now automate translations directly within their printing services environment, saving time, reducing costs, and protecting sensitive data.

At Nustream, we help UK organisations integrate Workflow Central as part of their broader managed print services (MPS) strategy, connecting cloud-based automation with powerful print management and digital printing solutions.

The Challenge of Manual Document Translation

Most businesses today work with diverse audiences from employees in multiple countries to clients speaking different languages. Yet, manual document translation remains a common bottleneck.

Typical issues include:

• Delays caused by manual uploads and external translators

• Inconsistent translations across departments

• Security risks from sharing sensitive data via unsecured tools

• High costs from outsourcing frequent translation work

When dealing with HR forms, contracts, or technical documents, these inefficiencies can slow down workflows and create compliance risks especially under GDPR.

What Is Xerox Workflow Central?

Xerox Workflow Central is a cloud-based productivity platform that allows users to transform and route documents securely from any device whether working from an office, home, or on the move. It works seamlessly with Xerox multifunction devices and integrates directly into your print management infrastructure.

Through Workflow Central’s Translate app, users can instantly convert documents into more than 50 languages. It’s designed for accuracy, security, and convenience, making it ideal for businesses that handle international communications or multilingual documentation daily.

How Automated Translation Works

Automating document translation with Workflow Central is simple:

1. Upload or scan a document through your Xerox device or Workflow Central portal.

2. Select the Translate workflow and choose your desired output language.

3. Within seconds, a translated version is securely delivered — ready for review, printing, or sharing.

Because the process runs in Xerox’s secure cloud environment, sensitive information never leaves the organisation’s control. When integrated into Nustream’s managed print services, these automated translations can even be tracked and audited as part of your wider print management software ecosystem.

Benefits of Automating Translations

1. Speed and Efficiency

Manual translation can take hours or days, depending on the volume. Workflow Central’s automation processes translations in seconds streamlining document-heavy operations like HR, procurement, or customer service.

2. Accuracy and Consistency

By using cloud-based translation models trained for business language, you can ensure consistent tone and terminology across all your materials. This helps maintain brand voice across multiple regions.

3. Data Security and Compliance

Unlike free online tools, Workflow Central ensures all data is processed securely, meeting GDPR standards. This aligns with Nustream’s focus on secure printing services and data protection.

4. Cost Reduction

Outsourcing translations can be expensive especially for recurring documents. Automated translations via Workflow Central significantly reduce translation spend, particularly when integrated into your existing managed print service infrastructure.

5. Seamless Integration

Workflow Central connects with existing Xerox devices, cloud platforms, and digital printing solutions. Whether your teams are in the office or remote, they can securely scan, translate, and print with minimal friction.

Real-World Use Cases

Human Resources
Quickly translate onboarding forms, contracts, and internal communications to support multilingual teams.

Customer Service
Respond faster to client queries in their native language improving customer satisfaction and retention.

Legal and Finance
Translate compliance documents and contracts without sending sensitive information to third parties.

Education
Provide learning materials, reports, and parent communications in multiple languages to support inclusivity.

The Role of Managed Print Services in Automation

Automating translations is just one example of how managed print services enhance document workflows. By combining Xerox Workflow Central with Nustream’s MPS printing solutions, businesses gain:

• Centralised control of document processes

• Automated reporting through print management software

• Secure cloud storage and access policies

• Reduced manual intervention and fewer human errors

This synergy turns your printing services infrastructure into a hub for document automation and digital transformation.

Conclusion

In a world where speed, accuracy, and compliance are critical, automating document translations is no longer a luxury it’s a necessity. With Xerox Workflow Central and Nustream’s managed print services, businesses can streamline translation workflows, enhance collaboration, and maintain full control over their data.

From digital printing to intelligent automation, Nustream helps UK organisations evolve their print management strategies to meet the demands of a global, connected marketplace.

👉 Learn more about how Workflow Central and managed print services can modernise your document workflows book your free assessment here