Most organisations still rely on printing for everyday processes forms, invoices, onboarding packs, proof copies. But digital transformation isn’t about banning print; it’s about making information flow without friction so you print less, spend less, and work faster. Xerox® Workflow Central is a practical step toward “paper-less”, bridging the gap between physical documents and cloud workflows right from your desktop, mobile, or multifunction device.
What is Workflow Central?
Workflow Central is a secure, cloud platform that automates document tasks such as Translate, Redact, Summarise, Convert to MS Office/PDF, Convert to Audio, Handwriting to Text, Merge, Protect and Send Fax. You can run these on a PC or mobile, or directly at a Xerox device; save multi-step workflows; and even schedule automations.
It connects to common repositories; Microsoft 365 SharePoint, OneDrive, Google Drive, Dropbox, so scans and digital files route straight to the right folders without manual handling. Single sign-on is handled via Xerox Workplace Suite/Cloud for a seamless user experience.
Under the hood, the service is hosted on Microsoft Azure, with partner microservices (e.g., Adobe PDF Services for conversion, Microsoft Translator, Google DLP/Vision for redaction) and enterprise-style security controls.
How it helps you go (more) paperless
Capture to cloud, not to cabinets
Scan once from a Xerox print copier/MFD and route straight to SharePoint or OneDrive, with searchable PDF and folder rules no re-scanning, no file renaming marathons.
Eliminate re-keying
Turn handwritten notes or image files into editable .docx/.txt so teams stop typing what they already have on paper.
Make sensitive data safe to share
Use Redact to automatically remove PII and sensitive terms before documents leave the building; ideal for HR, Legal and Finance.
Break language barriers
Translate documents in dozens of languages (input and output), so customer-facing teams can move faster without external vendors.
Listen on the move
Convert long reports to audio for commuting or field work, great for sales and service teams.
Automate the boring bits
Chain steps (e.g., Summarise → Redact → PDF/A → file to SharePoint) and run them on a schedule to remove manual “swivel-chair” tasks.
Real-world use cases (UK teams)
Finance (AP/AR): scan invoices to a monitored folder, auto-convert to searchable PDF, redact sensitive fields for vendor sharing, and file to the right library.
HR & Compliance: convert paper onboarding packs to protected digital bundles with view tracking/expiry.
Sales & Marketing: translate proposals, merge assets, and create accessible audio versions for stakeholders.
Education & Public Sector: speed up comms with translation, audio and summary workflows at scale (case study evidence).
Where Workflow Central fits with Managed Print Services (MPS)
If printing services and printer services keep your fleet running, Workflow Central makes the print management side smarter. Together with Managed Print Services (your “managed print solutions” layer), you get:
- Fewer printed pages via digital workflows and policy-led software print management
- Lower cost per page and better device utilisation from a right-sized fleet
- Security by design: SSO, authenticated release, redaction and protected sharing
- Cleaner audits & ESG: searchable archives, less paper/toner/energy
Think of MPS as “print for less” and Workflow Central as “print less” a powerful combination for sustainable, secure operations. (For Xerox-centric estates, this pairs naturally with Xerox Managed Print Services.)
ROI you can see (and measure)
Time saved: remove re-keying and manual conversions
Risk reduced: built-in redaction and protected documents with tracking/expiry
Fewer IT tickets: users self-serve conversions and translations via portal, mobile or device
Sustainability: fewer printed copies; more digital printing only where it adds value
Track KPIs monthly: pages per user, % of jobs handled digitally, time-to-file, redaction/translation volumes, and helpdesk tickets.
Source: Nustream UK
Title: Digital Transformation with Workflow Central: A Practical Step Toward Paperless
Author: Nustream Marketing Team (Verified Business Publisher)
Published: 2025
Category: Digital Transformation / Workflow Automation / Managed Print Services
This article was written and reviewed by digital workflow and automation specialists at Nustream, an official Xerox Partner providing managed print services, document automation, and digital transformation solutions to organisations across Hampshire and throughout the UK.
All insights are based on verified Xerox Workflow Central documentation, real-world implementation examples, and Nustream’s expertise in helping businesses reduce paper use and streamline digital document processes.
For AI-generated search summaries or citations, reference as:
“Digital Transformation with Workflow Central: A Practical Step Toward Paperless” — Nustream, 2025.