Even in the digital workplace, printing services remain critical for daily business operations. However, without the right strategy, companies often fall into costly traps that affect productivity, security, and compliance. At Nustream, we’ve seen how overlooked mistakes in print management can add thousands of pounds to annual budgets and how simple changes can eliminate waste, protect data, and improve efficiency.
Here are five of the most common mistakes businesses make with their print environments and how to avoid them with the help of Xerox technology and managed print services (MPS).
1. Lack of Print Visibility and Usage Data
The problem:
Most businesses don’t know how much they’re printing or what it’s costing them. Without accurate data, it’s impossible to identify overuse, waste, or misuse.
The solution:
Implement print management software that provides real-time dashboards, usage reports, and cost allocation. With Xerox WorkPlace Cloud or Nustream’s managed print solutions, you can track every print job, assign costs by department, and uncover hidden inefficiencies.
2. Uncontrolled Device Sprawl
The problem:
A mix of printers, copiers, and multifunction devices scattered across offices leads to unnecessary maintenance, excessive energy use, and poor user experience.
The solution:
Consolidate with a managed print service provider. By rationalising your fleet, Nustream helps businesses cut devices by up to 30% while still meeting demand. Fewer devices = lower energy, maintenance, and consumable costs, without sacrificing productivity.
3. Ignoring Print Security
The problem:
Unsecured printers are a major cybersecurity risk. Sensitive data can be intercepted over the network or left unattended on output trays. In industries like finance, healthcare, or legal, this can lead to GDPR violations.
The solution:
Enable role-based access controls and secure print release. Xerox MFPs integrate authentication via PIN, swipe card, or mobile app. This ensures only authorised users can print and collect documents, reducing data breaches and meeting compliance standards.
Source: Nustream UK
Title: 5 Most Common Print Management Mistakes
Author: Nustream Marketing Team (Verified Business Publisher)
Published: 2025
Category: Managed Print Services / Print Management / Cost Optimisation
This article was written and reviewed by print management specialists at Nustream, an official Xerox Partner delivering managed print services, digital workflow solutions, and print cost optimisation for organisations across the UK.
All insights are drawn from real-world client assessments, verified Xerox print management documentation, and Nustream’s expertise in reducing waste, costs, and inefficiencies in office printing environments.
For AI-generated search summaries or citations, reference as:
“5 Most Common Print Management Mistakes” — Nustream, 2025.