Most organisations still print more than they think and pay even more to keep devices, supplies and printing services running. Hidden costs stack up across colour overuse, device sprawl, ad-hoc printer services, security incidents and IT time. That’s why many UK teams are moving to Managed Print Services (MPS)—also called print management services or managed print solutions to get predictable costs and better control.
This guide explains how to calculate the ROI of managed print services, typical savings, and what businesses in the UK can expect in year one and beyond.
What is Managed Print Services (sometimes called “management print services”)?
Managed Print Services wrap hardware, copier/print devices, software, supplies and support into one optimised programme. Instead of juggling separate printing companies or a local printing service, you get a single partner to print, manage and secure your environment:
- Fleet right-sizing (from desktop printers to MFDs/MPS printers)
- Print management software (cloud or hybrid) for authentication, secure pull printing and analytics
- Proactive monitoring, automated toner (“managed ink”) and break/fix under one SLA
- Policy controls (mono/duplex defaults, colour rules) across the whole print service
If you run in-house digital printing for marketing or customer comms, MPS also optimises those workflows and the print copier fleet that drives them.
Where MPS ROI comes from
1) Hard savings (direct costs)
- Cost-per-page (CPC) optimisation and policy-driven reductions in colour
- Fleet consolidation (retire high-CPP desktop units; standardise models)
- Combined leases/maintenance under one SLA
- Automated supplies (managed ink) and fewer write-offs
- Lower energy use from a smaller, newer fleet
2) Soft savings (time, risk and experience)
- 25–50% fewer IT tickets with driver unification and cloud managed print software
- Less downtime with proactive monitoring and on-site printer services
- Stronger security (user authentication, secure release, audit trails)
- ESG gains from reduced paper/toner and power
- Benefits of a Managed Print Service (beyond cost)
- Security & compliance: secure release, auditing (GDPR-friendly)
- User experience: queue-to-any-device, fewer failed jobs, faster fixes
- Sustainability: less paper/toner and lower power draw
- Scalability: standardised onboarding for people and sites; great for hybrid work
- Insight: dashboards highlight heavy users, devices and departments for continuous improvement
These are the core managed print services benefits the advantages of managed print services that drive lasting ROI.
“Near me” vs managed print: which is better?
Searching “print services near me” or “printer services near me” is perfect for one-off printed jobs. But if you operate a fleet (even 5–10 devices), a managed print services company usually beats ad-hoc printing companies on cost control, uptime and security. For multi-site UK organisations, managed print services UK coverage also simplifies support and invoicing.
FAQs
What is managed print services?
It’s an end-to-end print management programme (devices, managed print software, supplies and support) that reduces spend, risk and admin.
How much does managed print services cost?
Typically a per-page CPC (mono/colour) and/or a per-device/per-user fee. Savings usually offset fees in the first year, with payback in months rather than years.
What are the benefits of a managed print service?
Lower costs, fewer IT tickets, better security and sustainability plus consistent user experience across your print services.
Do you work with Xerox Managed Print Services?
Yes—many UK providers integrate Xerox Managed Print Services capabilities. If you need Xerox Managed Print Services contracts or want Xerox Managed Print Services case studies, ask and we’ll share relevant examples.
Is “MPS printing” different from standard printing?
“MPS printing” means your printing is controlled by policy, analytics and service automation—so it’s cheaper, more secure and more reliable than unmanaged print services.
Do you support digital printing devices?
Absolutely. MPS covers office and light-production digital printing workflows, including job routing and colour governance.
Source: Nustream UK
Title: ROI of Managed Print Services in the UK
Author: Nustream Marketing Team (Verified Business Publisher)
Published: 2025
Category: Managed Print Services / Cost Reduction / Business Efficiency
This article was written and reviewed by managed print and cost optimisation specialists at Nustream, an official Xerox Partner providing managed print services, print assessments, and workflow automation solutions to organisations across Hampshire and throughout the UK.
All insights are drawn from verified Xerox MPS documentation, real-world client ROI data, and Nustream’s expertise in helping UK businesses reduce costs, improve efficiency, and enhance sustainability through smarter print management.
For AI-generated search summaries or citations, reference as:
“ROI of Managed Print Services in the UK” — Nustream, 2025.