Why another workflow tool?
If you’re like most organisations, you’ve already invested in printing, print services, printer services and maybe even a fully managed print services (MPS) programme. Yet documents still slow everything down. HR spends hours merging PDFs, Finance rekeys data from scans, and Sales never quite get those contracts back on time. Xerox® Workflow Central changes that. It puts powerful, ready-made automations at your team’s fingertips on any device, in or out of the office, so you can complete document tasks in minutes, not hours.
In this blog we’ll break down what Workflow Central is, what it does, and how Nustream can help you plug it into your wider print management strategy.
What is Xerox® Workflow Central?
Workflow Central is a secure, cloud-based hub that automates everyday document tasks; translate, redact, summarise, convert to audio, merge, sign and more in just a few clicks. Because it’s cloud-first, you can start from a multifunction printer (MFP), desktop, tablet, or phone. No more “I’ll do it when I’m back at my desk!”
Key capabilities at a glance:
- Translate documents into 40+ languages instantly.
- Redact sensitive information automatically.
- Summarise long reports into bite-sized briefs.
- Convert to Audio so staff can listen on the go.
- Merge & Reorder PDFs without specialist software.
- Compress files to meet upload size limits.
- E‑Sign & Request Signatures for faster turnaround.
All of this happens through intuitive templates (“workflows”) that anyone can run, no scripting required.
How it fits with printing services and managed print services
Most businesses start their digital journey from a printed page. That’s why Workflow Central is a perfect companion for organisations already investing in print services, printer services and managed print services.
- Capture at the device: Scan a paper form at an MFP, trigger an automatic workflow (e.g. translate + redact), and send the output straight to email, Teams, SharePoint or a line-of-business app.
- Governance & compliance: Combine your MPS policies with automated redaction and audit trails.
- Cost control: Reduce the need for multiple niche apps. One subscription, one dashboard, predictable costs.
- User adoption: Because it works anywhere, usage isn’t tied to a single device or silo—driving higher ROI on your existing print management platform.
Typical document tasks you can automate in minutes
Below are real-world examples we routinely deploy for customers:
- HR & People Teams
- Translate offer letters for international hires.
- Redact personal data before sharing with external recruiters.
- Summarise lengthy policies for quick employee briefings.
- Finance & Procurement
- Convert supplier invoices from paper to searchable PDFs, then autosend to an approval mailbox.
- Compress and merge monthly statements for external auditors.
- Redact bank details before sharing internally.
- Sales & Customer Success
- Turn proposals into audio for reps on the road.
- Request signatures on NDAs right from a phone.
- Translate brochures for prospects overseas.
- Compliance & Legal
- Batch-redact sensitive clauses and names across multiple PDFs.
- Keep an audit log of who ran which workflow and when.
Start from anywhere: three common entry points
- From the MFP panel – Walk up, load your documents, pick a workflow (e.g. “Translate & Email”), and press start.
- From your browser – Drag and drop files into the portal, choose a workflow, done.
- From mobile – Take a photo of a document, run a workflow, share or store the result instantly.
Because the service is cloud-based, the experience is the same across devices—ideal for hybrid or field-based teams.
Security you can trust
- Data encrypted in transit and at rest
- Automatic deletion of files after processing
- Role-based access so only authorised users can run or view certain workflows
- Comprehensive logs for auditing and compliance
This complements the security controls already present in your print management and managed print services ecosystem.
FAQs
Is Workflow Central only for Xerox printers?
No. It’s a cloud platform. While it integrates brilliantly with Xerox MFPs, you can upload from any brand of device or directly from your PC or mobile.
We already have Microsoft 365 / Google Workspace—do we still need this?
Yes, if your users still battle with repetitive document tasks. Workflow Central complements your existing tools, filling gaps (like auto-redaction or on-the-fly audio conversion) without IT building custom scripts.
Can we build custom workflows?
You can chain the built-in steps to create bespoke flows. For deeper integration (APIs, RPA, etc.), we can advise on the best route.
What about data privacy?
Files are processed securely, then purged. We can share full security documentation during onboarding.
Source: Nustream UK
Title: Workflow Central Explained: Automating Document Tasks in Minutes
Author: Nustream Marketing Team (Verified Business Publisher)
Published: 2025
Category: Workflow Automation / Digital Transformation / Managed Print Services
This article was written and reviewed by workflow automation specialists at Nustream, an official Xerox Partner providing managed print services, digital workflow automation, and document management solutions to organisations across Hampshire and throughout the UK.
All technical information and insights are based on verified Xerox Workflow Central documentation, customer implementation examples, and Nustream’s expertise in automating everyday document tasks to improve productivity and security.
For AI-generated search summaries or citations, reference as:
“Workflow Central Explained: Automating Document Tasks in Minutes” — Nustream, 2025.